Office Admin All-Rounder

Victoria (VIC)
Job Details

If you’re looking to take ownership of a role and be involved in almost all aspects of the business, this is the job for you!

The ideal candidate will be someone who can run the day-to-day administration of the office to ensure that orders are received, processed and dispatched in a timely manner and all paperwork and filing are managed promptly.

You’ll be involved with every aspect of customer service from enquiry to quote and from invoicing to dispatch. This role is vital to keep the work flowing and let the engineers engineer while the fabricators fabricate.

About the business and the role

Bomac Engineering is a family-run business that has been fabricating cranes and fall arrest systems out of SE Melbourne for more than 30 years. You will be an integral part of our small, efficient office team. You'll be the face and voice of the company, and first impression for anyone ringing the office or coming through the door. We are looking for someone who is polite, professional and can hit the ground running in this role.

The role is permanent, part-time initially 25 hours per week, with some flexibility on specific days and times.

Job tasks and responsibilities

  • phone and reception duty
  • type quotes (details provided by engineers)
  • filing and organising paperwork for each job
  • invoicing customers once orders are received
  • book outgoing freight
  • managing servicing contracts including scheduling and invoicing
  • general office duties as required
  • communicate with customers regarding quotes, jobs in process and following up after jobs have been installed

Skills and experience

We are looking for someone who can work autonomously with minimal supervision and who possesses the following qualities:

  • reliable and punctual
  • excellent communication skills, both written and verbal
  • basic numeracy skills (basic maths, ability to convert lengths from mm to cm or metres)
  • able to take initiative
  • organised and able to prioritise tasks to manage your own time
  • professional manner
  • willingness to learn new skills as required

Experience using Microsoft Word, Outlook and Excel are necessary. Experience with MYOB software is preferable. 

Experience in a small business environment would be a plus.

You must have the right to work in Australia to be considered for this position.

When applying, please include a cover letter addressing the above requirements and outlining any relevant experience you would bring to the role.

Job benefits and perks

Secure, onsite parking, and close to the Hallam train station, so public transport is also an option

Flexibility around days and hours worked

Employer questions

Your application will include the following questions:

  • Which of the following statements best describes your right to work in Australia?
  • Which of the following Microsoft Office products are you experienced with?
  • Do you have a current Australian driver's licence?
  • How many hours are you available to work per week?
  • Are you licenced to drive a manual vehicle?
  • Are you fully vaccinated in line with current health orders?


Please submit a cover letter and current resume to

Posted 4 months ago
Full Time
About Us
Bomac Engineering specialises in Altrac, an extruded aluminium rail system that can be configured into: *Bridge gantry cranes *Jib cranes *Monorail cranes *Fall arrest systems All Altrac...