Making your workplace safer

Some practical tips from WorkSafe Victoria

The following is a basic guide from WorkSafe Victoria to assist employers in creating a safer workplace …

1. Find the hazards
The first thing you need to do is to find the hazards in your workplace – that is, find anything with the potential to cause harm. Some hazards will be obvious because they'll be common to your industry, but others won’t be.

Start by talking. It's a legal requirement that safety is discussed in workplaces, and it's also smart management.

Find out more about getting the conversation started with workplace consultation.
Working closely with your employees, look at every task in your workplace to find potential hazards.

Write everything down – develop a Safety Action Plan.

Major sources of claims can be found at Worksafe websites and are listed under your industry as well as health and safety topics.

Research the area that affects you – for example, manual handling, chemicals, bullying and occupational violence, stress, falls.

Learn more about industry specific causes and prevention of fatalities.

Not all injuries are immediately obvious. Some are only discovered overtime, such as illnesses caused by long-term exposure to certain chemicals.

Go through any injury records you have. They might show you if problem areas exist, or if any patterns are emerging. If you don't currently keep a written record of workplace injuries – and near misses – start now.

Employers should find out more about their obligations, including recording and reporting injuries.

Look at the history of accidents in your particular industry. You should also talk to other people in your industry and share their experiences.

View the WorkSafe's statistical summary which details claims resulting from injuries.
Take a look at what inspectors check for – view the safer work zones.

2. Assess the risks
After you've made your list of possible hazards, you need to assess the risk – that is, make a judgment about the seriousness of each hazard, and decide which hazard requires the most urgent attention.

Take a close look at each item on your list. What is the possible outcome if things go wrong?

Are we talking about scratches and bruises, or is there potential for someone to be seriously injured or even killed? Is it an everyday thing, or something that only comes up now and then, giving you more time to find a solution? Are there things you can do right now, as a short-term fix, while you work out a permanent solution?
Once you've worked out which hazards have the greatest potential to cause injury or disease, or are a risk to public safety, mark them as your high-priority hazards. After that, rank them in priority order from highest to lowest priority.

Your list should be regularly reviewed and updated. You and your employees need to continually monitor every aspect of your workplace and make sure any potential new hazards are immediately identified.

3. Fix the problems
When you've prioritised the hazards on your list, you need to start immediately on the most important step of all – fixing the problems.

Your first aim should be to totally remove the risk. For example, if the risk involves a hazardous chemical, try to find a safe alternative to the chemical. If there is a slipping or tripping hazard in your workplace, see if it can be removed. If a task is intrinsically dangerous, look for alternative ways to complete the task.

If it's not possible to totally remove a risk, you need to find ways to control it. You might have to alter the way certain jobs are done, change work procedures, or perhaps provide protective equipment.

You'll often find there are simple solutions to many of the hazards in your workplace. Most of them will be inexpensive, and some will cost nothing at all. Of course, sometimes there are no straightforward solutions. What do you do then?

Check our publications, alerts and guidance notes for your industry/topic and see if there's a documented solution to the problem.

Get help from associations or groups that are related to your particular industry. They might have come across a similar problem before and have found a way to fix it.

Talk to other people in your industry to see how they’ve handled similar problems.

WorkSafe Victoria
Ph: 1800 136 089